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Southland Industries Project Administrator in Tempe, Arizona

Project Administrator

Tracking Code


Job Description

PEOPLE FIRST: BUILDING TALENT BY DESIGN At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design, is our intentional approach to creating a truly safe, collaborative and inclusive work environment that fosters growth, empowers professional achievement and where people are treated with respect at all levels. If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job. We thrive on creating a strong company and culture where you’ll feel engaged, challenged and valued. If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE, SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY. POSITION SUMMARY As aProject Administrator, you will support construction Project Management and Engineer staff with administrative duties and promotes a team environment on large project sites. What you’ll do:
  • Helps with on-boarding of new employees, managing New Contractor Orientation, and badging process for all employees

  • Assist Project Accountant with AR / AP

  • Manages timecards for all site personnel and maintains manpower lists

  • Assembles and distributes submittals, proposals, O&M’s to key personnel, records and updates meeting minutes, and maintains project log files

  • Assists Project Managers in tracking and creates field daily reports, creates and files electronic and hard copy files for each construction project, and sets up key party contact directories

  • Reviews and distributes documents/correspondence to field personnel

  • Archives files and drawings and manages calendars and schedules. Arranges meetings, conferences, and programs on and off construction site

  • Schedules meetings, conferences, and programs on and off-site, supervises office facilities, and orders office supplies

  • Spearheads local social activities

  • Perform other duties as assigned

    What you’ll need to be successful:

  • Associate degree (AA) or one to two years related experience and/or training; or equivalent combination of education and experience

  • Experience entering data into an EPR system – COINS preferred, but any ERP experience is acceptable

  • Experience with MS Office, MS Excel and MS Word is required

  • Prior experience working in the construction industry is a plus

  • Ability to multi-task and to work under pressure with numerous interruptions

  • Flexibility to travel in and around the local Phoenix area to jobsites

  • Excellent customer service skills

    YOU Matter Benefits:As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:

  • 401(k) Plan with 50% Company Match(no cap) and immediate 100% vesting

  • Annual bonus program based upon performance, profitability, and achievement

  • Medical, Dental, Vision Insurance – 100% Paid for Employee

  • Term Life, AD&D Insurance, and Voluntary Life Insurance

  • Disability Income Protection Insurance

  • Pre-tax Flexible Spending Plans (Health and Dependent Care)

  • Paid Parental Leave Benefits

  • Holidays/Vacation/Personal Time/Life Events Leave

  • Numerous training opportunities and company paid membership for professional associations and licenses

    For more information on Southland Industries, please visit our web site: Southland Careers ( or on Facebook ( or LinkedIN ( or Twitter ( To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland ( Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. All employment offers are contingent upon successful, drug test, background check and professional reference checks. * *We are not able to offer sponsorship of employment at this time If you don’t feel this position is match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn and Instagram to keep up to date on what we’re doing as a company.

Job Location

Tempe, Arizona, United States

Position Type


Alternate Location

Greater Phoenix Area