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Carrier Project Administrator (NORESCO) in Phoenix, Arizona

Date Posted:



United States of America


CAA23: NOR Phoenix 2198 East Camelback Road, Phoenix, AZ, 85016 USA

Exciting Things are Happening at NORESCO!

As one of the largest energy services companies in the U.S., NORESCO utilizes design-build and performance-based contracting vehicles to deliver energy and maintenance savings and significant infrastructure upgrades to existing facilities. NORESCO also provides build, own, operate and maintain (BOOM) services for central heating, cooling and power-generation systems. NORESCO’s Sustainability Services group offers a full suite of sustainable design consulting services, including energy auditing, commissioning and retro-commissioning, energy & daylighting analysis, LEED® certification consulting, and sustainability master planning.

What makes NORESCO unique is our ability to engineer and implement turnkey energy solutions that meet each customer’s individual needs. At NORESCO, we pride ourselves on the excellent relationships we maintain with our customers. We earn their trust and respect through listening and timely response to their needs and concerns. These relationships, along with pursuing and hiring the best people, are truly why NORESCO is a leader in the energy industry.

NORESCO is a Carrier company. We offer competitive compensation and benefits packages.

We have an immediate need for a Project Administrator in Phoenix, AZ.

Here are the responsibilities for this position:

  • Assist project Team with monthly reporting, communications and follow-up of project staff.

  • The ability to work with and support project teams that work remote and are not typically in the project site office.

  • Assist and take ownership of construction project administration and documentation functions including supporting project managers with:

  • Project Meeting Minutes - taking notes, updating and disseminating to project participants for subcontractor and client meetings.

  • Accounting Support– Client and subcontractor invoicing, Generation and the Processing of Purchase Orders, Job Cost and Payroll Reports, Check Requests, and Job Cost Adjustments, Project set up and Closure.

  • Bidding Support – Assist in the preparation of Bid Documents, Subcontractor Participation Tracking and Qualification Packages Review

  • Project Set-Up – Assisting with site-set-up, project binders, files, ordering supplies and materials and safety equipment

  • General Administration Support - Project correspondence reports, invoicing, documentation QC, reproductions and other tasks that fall under general administration needs

  • Legal - Verify proper Insurance for Subcontractors and Vendors, assist Project Managers with Change Order generation.

  • Project O&M Manuals - Development and production of all aspects of O&M manuals including coordination with other departments while establishing due dates and driving deliverables to completion

  • Project Closeout – Including filing and archiving of Project Documents

  • Rebate Assistance - Filing, assisting with rebate applications and archiving project documents.

  • General Office Assistance including ordering office supplies, breakroom supplies and office communications ect.

The following skills and attributes are preferred for this position:

  • Experience in engineering, construction or manufacturing environment a plus as well as understanding of construction terminology.

  • Proficiency in Microsoft Word, Excel, PowerPoint, graphics, data manipulation and search software.

  • Expertise in preparing and working with general and complex Excel spreadsheets/workbooks.

  • Utilization of the following Software programs: SharePoint, Newforma, Cognos Reporting and other NORESCO programs in addition to proficiencies of software requirements. Experience working with Newforma Document Management System a plus

  • Ability to read, write and comprehend applicable written and/or oral instructions.

  • Develop and assist with written communications and correspondence as needed.

  • Understand how to coordinate project planning meetings with internal and external user groups.

  • Work on special projects inclusive of process improvement for construction group inclusive forms, documents, and procedures.

  • Excellent time management and superior organizational skills required.

  • Possess knowledge of accounting and budget processes.

  • Ability to work under pressure.

  • Ability to work 40+ hours per week.

  • This position will be on Construction Project Jobsite Site and will not be Office or Home based.

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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