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SWCA Environmental Consultants Cash Applications Specialist in Phoenix, Arizona

About the opportunity

Do you thrive in the pursuit of delivering the very best in support at the corporate level while owning a variety of positions?

SWCA Environmental Consultants’ Phoenix, Arizona headquarters has an immediate need for a Cash Applications Specialist as a key part of their Accounting team. You will play an important role supporting SWCA's 37 office locations. This is a full-time position offering a 40 hour per week work schedule. This position works closely with AR and is responsible for daily cash applications and posting daily deposits to the accounting system.

What you will accomplish

  • Enter and post lockbox deposits and electronic funds transfers (EFT’s) daily.

  • Process customer credit card payments

  • Cash application adjustments

  • Maintain on-account customer deposits

  • Research client overpayments

  • File and maintain cash receipts backup

  • Contact customers regarding unidentified checks or missing remittance advice

  • Process customer refunds

  • GL (2001/2300) research

  • Weekly cash receipts incoming reports

  • Miscellaneous E-filing duties/Yearly document retention needs

  • Any additional items related to the payments or invoices emails, communications, assistance and research

  • Working with collections and assisting when needed

  • Client waivers – Final waivers/unconditional

  • Any additional projects from Mangers as needed i.e.: pulling credit reports, research payments, vision reports

  • Client email statement requests

  • Client Vendor registrations (bank info, address, W9, etc.)

  • Prepare files for collection attorney turnovers

  • Dunning Letter preparation

  • Statement preparation

  • Payment terms dashboard

  • Client ACH/EFT registration

  • Send letter for local checks

  • Daily capture of checks received in house

  • Excellent time management skills and able to self-direct with limited supervision

  • Strong data entry and customer service abilities.

  • Able to work in a high volume, constantly changing, fast-paced environment

  • Must have keen attention to detail and a high degree of self-motivation

  • Flexible, organized and able to meet deadlines.

Experience and qualifications for success

  • Minimum High School diploma or GED equivalent

  • Minimum two (2) years cash application experience

  • Proficient with MS Office, including Excel and Word


  • Prior experience at an Architectural, Engineering, Construction or Environmental firm

  • Experience with Deltek Vision or a similar Management Information System

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the application process, please email or call 800-828-8517. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply.


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Requisition Number2020-11099

of Openings1

Office LocationUS-AZ-Phoenix


Hire TypeRegular