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Kimley-Horn Administrative Assistant in Phoenix, Arizona

Description

Kimley-Horn and Associates, Inc. has an opportunity for an experienced Administrative Professional in our Phoenix office to support multiple groups of engineers with flexibility to work overtime when needed. The ideal candidate will have previous related industry experience and must be able to project a professional company image through in-person and phone interaction. This role has varied responsibilities including general clerical, receptionist and project based work including, but not limited to:

  • Support project managers and team members as needed

  • Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, ordering supplies and upkeep of production room and equipment

  • Create and modify documents using Microsoft Office, Microsoft Excel, and Blue Beam

  • Maintain electronic filing systems

  • Assist with the production of project submittals and agency/client deliveries

  • Assist Project Managers with contract processes and preparing contract documents, request insurance certificates

  • Back up receptionist duties (answering phones, sorting and preparing mail/packages)

  • Successfully work with internal and external clients

  • Cold calling clients for meeting setup

  • Proactively develop improved processes

  • Able to balance and manage multiple tasks and priorities

  • Research and obtain construction as-builts from municipal agencies

  • Blue Stake and utility coordination

  • Willingness to learn and work with new software

Requirements

  • High School Diploma or equivalent

  • Minimum of 1 year relevant administrative experience in a corporate/professional environment

  • Strong proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook

  • Knowledge of Microsoft Office templates and the use of styles in files

  • Strong verbal and written communication skills including a professional demeanor/phone voice

  • Excellent typing skills - Proactive and detail-oriented, ability to multi-task and prioritize

  • Regular and reliable attendance

  • Ability to have a flexible schedule and willing to adjust hours to meet client and business needs

  • Able to stand for extended periods and bend/stoop occasionally, lift or maneuver boxes with or without accommodation

  • Has a valid driver’s license and a personal car

  • Occasional driving to client offices will be required. Mileage will be reimbursed at $0.50 / mile.

  • Willing to work Monday to Friday, 8 am to 5 pm, but flexible to client needs.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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