Defense Contract Audit Agency OFFICE AUTOMATION ASSISTANT in Mesa, Arizona
Summary Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants. Responsibilities Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit Such functions may include: maintaining time and attendance; maintaining office records, files and reference materials; making travel arrangement; processing vouchers; processing mail; greeting office visitors and answering telephones Serves as the personal computer (PC) Point of Contact for a FAO. Ensures that software updates are applied to the office PCs. Assists users in accessing and utilizing various applications, and resolves operational problems Inputs audit management data and produces reports from the DCAA Management Information System (DMIS) Produces audit reports and other documents using word processing software functions while working from handwritten draft, edited copy or electronic files. Ensures documents are in proper format and verifies spelling, punctuation, capitalization, and grammar Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text. Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports Reproduces, assembles and distributes complete audit reports and attachments Requirements Conditions of Employment Qualifications You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/standards/group-stds/gs-cler.asp Proficiency Requirement: You must be able to type at least 40 words per minute. Specialized Experience for the GS-06: In addition to meeting the typing proficiency requirement, you must have at least one year of specialized experience at the GS-05 or equivalent level. Specialized experience includes performing a wide variety of administrative support functions such as selecting the most appropriate office automation software (word processing, spreadsheet, and databases); retrieving, manipulating and sorting electronic data; preparing, editing and formatting of complex documents and reports; making travel arrangements; reviewing mail and preparing draft response prior to routing to appropriate person; files management and customer support/telephone coverage; OR providing a variety of support services such as updating and maintaining automated information systems, software updates, equipment configuration, user access support, and related functions. Background Investigation: All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information. If you are selected for a critical/special sensitive position, you will be subject to a Single Scope Background Investigation (SSBI). For a critical sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret level. For a special sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret/Sensitive Compartmented Information (TS/SCI) level AND you will be subject to a random counterintelligence scope polygraph. Drug Testing: If you are given access to classified information, you will be subject to random drug testing. If you are selected for a special sensitive position, you will be placed in a drug testing designated position. You must pass a drug test before your assignment to such a position and you will be subject to random drug testing subsequent to your assignment. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Substitution of Education for Specialized Experience for the GS-06: You may substitute six (6) months of graduate level education which is directly related to the work of the position. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements. Additional Information For more information see the security section of Understanding Vacancy Announcements. The Defense Contract Audit Agency (DCAA) has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute. Telework availability will be based upon the mission requirements and supervisory determination. Additional Vacancies: This announcement may be used to fill additional positions within 90 days of the closing date. You will be required to serve a two year probationary period unless you have previously completed the probationary period. Travel: Some travel may be required. Travel is typically local; however, some overnight travel may be required. Veterans Preference: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 member copy 4 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference go to: http://www.fedshirevets.gov/job/vetpref/index.aspx Selective Service: Males born after 12-31-59 must be registered or be exempt from Selective Service (see http://www.sss.gov ). Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. . For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible. Military Spouse Preference (MSP): You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy. Reemployed Annuitant: does not meet the criteria. This vacancy does not meet the criteria identified in DoDI 1400.25 VOLUME 300, Section 3 for the appointment of annuitants. Veterans preference eligibles receive consideration regardless of their annuitant status. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Your resume MUST include the following information for each job listed: Job title; duties (be as detailed as possible); month & year start/end dates (e.g. June 2007 to April 2008); and full- time or part-time status (include hours worked per week). Read more about what should I include in my federal resume at USAJOBS. Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level. DO NOT include the following information: Classified or government sensitive information; Social Security Number; Photos of yourself; Personal information, such as age, gender, religious affiliation, etc.; or encrypted and digitally signed documents. Read more about what should I leave out of my resume at USAJOBS.