Aerotek Project Coordinator in Goodyear, Arizona
Enters job information in the accounting system (opens/closes jobs, clears committed costs). Process receipts/reimbursements for field and company credit cards. Processes contracts, claims, change orders, subcontracts and monthly billings. Processes final billings. Reviews and updates customer rates yearly with Project Management Completes A/R collection calls for Project Managers billings, as needed. Provides assistance with the general staffing of construction projects. Compiles needed information (i.e., material purchases, sheet submittals, operation & maintenance manuals, etc.). Obtains permits and other miscellaneous items. Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports). Processes timecards weekly for Project Managers jobs. Types and compiles miscellaneous documents (i.e., proposals, submittals). Provides excellent customer service to vendors, customers (internal and external), and field employees. May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch. May assist General Superintendent with staffing coordination. Creates and maintains large job folders. Assists with reception and phones. Performs other related duties as required and assigned. Actively participates in Faith’s hiring referral and mentoring program,
Microsoft excel, Billing, Invoicing, executive administrative, accounts receivable, accounts payable
Top Skills Details:
-Project coordinator experience
Additional Skills & Qualifications:
Education: Associate Degree Experience: 3 to 6 months of Office Management or Executive Administrative experience or Education: High School Diploma or GED Experience: 1 to 2 years of administrative experience (must have done the books in admin role) Basic knowledge of the electrical trade and/or construction is preferred Ability to work in fast-paced environment
Systems/Software's: Citrix Viewpoint- Billing reporting MJobs- Timecard system Excel Microsoft Office Webrow Perceptive Content
About Aston Carter:
Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.